Your congregation data lives in Planning Center. Your outreach lives in HubSpot. Someone on your team is manually bridging the two every week.
HSAvailable on HubSpot Marketplace
Setup
How it works
Three steps. Most teams are live in under 10 minutes.
Install from HubSpot Marketplace
Find 300Sync in the HubSpot App Marketplace and install it to your portal. No developer needed — it takes about 90 seconds.
Authorize Planning Center
Click "Connect Planning Center" and complete the OAuth flow. You'll be redirected to Planning Center, approve access, and return to 300Sync — all in under a minute. No API keys to copy.
Watch it sync
people → contacts, giving → custom properties, groups → HubSpot lists. The field mapping is pre-built for your industry — no configuration required. Your HubSpot records start populating immediately.
Data
What syncs
Everything mapped the way your team actually thinks about it — not a raw field dump.
Contacts
Planning Center contact records — including name, email, phone, and address — sync to HubSpot contacts. De-duplication runs on email to prevent doubles.
Primary Records
Core Planning Center records (matters, jobs, projects, policies, or equivalent) map to HubSpot deals. Status changes in Planning Center advance the deal stage in HubSpot.
Activity Timeline
Billing events, status changes, and key interactions from Planning Center appear as timeline events on HubSpot contact records. Your team sees the full activity history without switching systems.
Custom Properties
Industry-specific fields from Planning Center — that have no native HubSpot equivalent — are created as custom properties prefixed with sync300_. Auto-created on first sync.
Sync Direction
One-way (Starter) / Two-way (Professional+). On Starter, data flows from Planning Center into HubSpot. On Professional and above, changes in either system flow to the other.
Sync Frequency
Starter: every 15 minutes. Professional: every 5 minutes. Enterprise: real-time via webhooks. Changes in Planning Center reach HubSpot within seconds on Enterprise.
Mapping
Field mapping reference
Every field pre-mapped. No spreadsheet required.
| Planning Center field | HubSpot property | Notes |
|---|---|---|
| Person: First Name | Contact: First Name | Direct match |
| Person: Last Name | Contact: Last Name | — |
| Person: Email | Contact: Email | — |
| Person: Phone | Contact: Phone Number | — |
| Giving: Amount | Contact: sync300_giving_total | Rolling total |
| Giving: Last Date | Contact: sync300_last_gift | — |
| Group: Name | List membership | Auto-managed lists |
Custom properties (prefixed sync300_) are auto-created in your HubSpot portal on first sync. No manual property setup needed.
Use cases
What teams actually do with this
New member auto-enrollment
When a new person is added in Planning Center, the HubSpot contact is created automatically. Your communications team can start outreach that day — no data entry required.
Giving history for donor outreach
Giving records from Planning Center sync to HubSpot contact properties. Segment donors by giving frequency and total for targeted communications.
Group membership drives lists
Planning Center groups map to HubSpot lists. When someone joins a small group or ministry team, they show up in the right HubSpot list for that communication workflow.
Pricing
Simple, transparent pricing
7-day free trial on every plan. No credit card required.
Starter
One-way sync with 1,000 records/month
Enterprise
Real-time sync with unlimited records
Need more detail? See full pricing page with complete feature comparison.
Connect Planning Center to HubSpot in the next 10 minutes.
No CSV. No copy-paste. Just sync.
7-day free trial · No credit card required · Cancel any time