Your front desk manages patients in Open Dental. Your marketing team works in HubSpot. The gap between them is a spreadsheet someone exports every Monday.
HSAvailable on HubSpot Marketplace
Setup
How it works
Three steps. Most teams are live in under 10 minutes.
Install from HubSpot Marketplace
Find 300Sync in the HubSpot App Marketplace and install it to your portal. No developer needed — it takes about 90 seconds.
Connect Open Dental
Enter your Open Dental credentials in the 300Sync settings panel. Your credentials are encrypted immediately with AES-256-GCM and never stored in plain text — not even temporarily.
Watch it sync
patients → contacts, appointment dates → contact properties. The field mapping is pre-built for your industry — no configuration required. Your HubSpot records start populating immediately.
Data
What syncs
Everything mapped the way your team actually thinks about it — not a raw field dump.
Contacts
Open Dental contact records — including name, email, phone, and address — sync to HubSpot contacts. De-duplication runs on email to prevent doubles.
Primary Records
Core Open Dental records (matters, jobs, projects, policies, or equivalent) map to HubSpot deals. Status changes in Open Dental advance the deal stage in HubSpot.
Activity Timeline
Billing events, status changes, and key interactions from Open Dental appear as timeline events on HubSpot contact records. Your team sees the full activity history without switching systems.
Custom Properties
Industry-specific fields from Open Dental — that have no native HubSpot equivalent — are created as custom properties prefixed with sync300_. Auto-created on first sync.
Sync Direction
One-way (Open Dental → HubSpot). Data flows from Open Dental into HubSpot. Open Dental data enriches your HubSpot contact records automatically.
Sync Frequency
Starter: every 15 minutes. Professional: every 5 minutes. Enterprise: real-time via webhooks. Changes in Open Dental reach HubSpot within seconds on Enterprise.
HIPAA-aware field filtering
Clinical notes, treatment plans, medical history, and PHI fields are excluded from sync at the data layer — not just hidden in the UI. 300Sync only passes contact information and scheduling data to HubSpot. This is verified automatically on every sync run.
Encrypted credential storage
Open Dental uses credential-based authentication. Your username and password are encrypted with AES-256-GCM immediately on submission and stored encrypted at rest. They are never logged, never transmitted in plain text, and are decrypted only at sync time in an isolated process.
Mapping
Field mapping reference
Every field pre-mapped. No spreadsheet required.
| Open Dental field | HubSpot property | Notes |
|---|---|---|
| Patient: First Name | Contact: First Name | — |
| Patient: Last Name | Contact: Last Name | — |
| Patient: Email | Contact: Email | — |
| Patient: Phone | Contact: Phone Number | — |
| Patient: DOB | Contact: sync300_dob | Custom property |
| Appointment: Date | Contact: sync300_last_appt | — |
| Appointment: Next | Contact: sync300_next_appt | — |
Custom properties (prefixed sync300_) are auto-created in your HubSpot portal on first sync. No manual property setup needed.
Use cases
What teams actually do with this
New patient auto-creation
When a new patient is registered in Open Dental, the HubSpot contact is created with name, email, phone, and appointment date. Your marketing team can start recall campaigns without waiting for a data export.
Appointment tracking for reactivation
Last appointment dates from Open Dental sync to HubSpot contact properties. Build reactivation workflows that trigger when a patient hasn't visited in 6 months — no manual list-building required.
HIPAA-aware field filtering
Clinical notes, treatment plans, and medical history stay in Open Dental. 300Sync only moves contact and scheduling data — the minimum your marketing team needs, nothing more.
Pricing
Simple, transparent pricing
7-day free trial on every plan. No credit card required.
Starter
One-way sync with 1,000 records/month
Enterprise
Real-time sync with unlimited records
Need more detail? See full pricing page with complete feature comparison.
Connect Open Dental to HubSpot in the next 10 minutes.
No CSV. No copy-paste. Just sync.
7-day free trial · No credit card required · Cancel any time